Vendor Terms

By purchasing a vendor booth, also known as exhibitor booth, you agree to the following terms and conditions.


It is your responsibility to understand these terms fully prior to purchasing a booth. If you do not understand any of these terms or conditions, contact us for clarity.


Acceptance to participate in any of our events is contingent upon approval. Vendor must provide completed application AND payment in order to be considered for approval.  



Booth fees will not be refunded for any reason whatsoever unless we explicitly deny your vendor registration at which time, we will issue you a full refund of all booth fees paid.

Set up time is the day of event from 8:00am-9:45am and take down is at 5:01pm.  Exhibitors MUST keep their tables open until 5:00pm - vendors who begin to take down before this time will not be accepted for the next event.  Tables are provided - 6'x30" with white tablecloth and skirting and 2 chairs. You may also opt to bring your own table and chair as long as it does not exceed your booth space.

The Holistic Health Fair reserves the right to determine the eligibility of any product, company, service and/or demonstration. We only allow 1 exhibitor per MLM company and you must state in your description if you are representing a MLM company.

The Holistic Health Fair reserves the right to move Vendor location.

Vendors are liable for personal injury, or lost/stolen/damaged goods. Exhibitors are financially liable for any damage caused to the hotel/venue property.

Vendors are responsible for meeting all city/state resale, licensing, and health department requirements. Exhibitors provide their own meals, snacks and beverages.  

The Holistic Health Fair is not responsible for the safety of any exhibitor, it’s property, employees, visitors or customers from theft, disappearance, injury, or damage by fire accident or any other cause and exhibitors assume sole liability for any losses resulting from such causes. No insurance is provided for the benefit or the vendors or their property. Vendors shall indemnify and hold the Holistic Health Fair and its affiliates harmless from any damages, losses or liabilities resulting from any claims, demands, suits or other actions based on or arising out of the exhibitors’ presence in the indoor or outdoor expo spaces or parking areas during the lease term of the show.

Risk Of Loss For Unavoidable Cancellation or Termination :Exhibitors bear risk of loss through show cancellation or termination for which the Sponsor bears no responsibility. In the event that any outside force, beyond the Sponsor's control, cancels the Expo or prevents it from taking place or continuing, such as, but not limited to, acts of God, acts of civil disobedience or terrorism, acts of war or work stoppage, pandemic, etc. the Sponsor reserves the right to retain payments made by the Exhibitors to defray all Sponsor's expenses and losses.
Any additional tables, chairs, equipment, stands, etc., that require additional floor space must be pre-approved and additional charges may apply. 
NO BANNERS< SIGNS or OTHER ITEMS MAY BE DISPLAYED ON THE WALLS - NO EXCEPTIONS. Only standing banners can be used and they cannot interfere with another exhibitors space.

NO BURNING  of ANY KIND - CANDLES, INCENSE, SAGE. Diffusers are allowed as long as the scent is mild does not interfere with another vendor.

NO MUSIC, DRUMMING or other SOUND that goes beyond your exhibitor space. Soundless/low vibration drum may be used - as long as it does not interfere with other exhibitors.

Vendors agree and state that all materials and content they provide do not infringe or violate any copyright, trademark, patent or intellectual property rights of any person or entity, nor do they promote or endorse any product, service, or device which may or is at the time of the program not approved by any governing agency.


Any copyright infringements with such photos shall be the responsibility of the Vendor/Speaker, including legal and settlement fees. Images submitted by Vendor/Speaker shall be property of Vendor/Speaker, or they have paid all appropriate licensing fees. 

Vendors agree to promote their participation at the Holistic Health Fair on their website, email newsletters and social media including but not limited to:

  • Promoting their participation on their social media pages, including Facebook, Twitter, Instagram, Youtube, LinkedIn, etc.

  • Information about the Event to be placed on your Website

  • Information about Participation in the Event to be sent via email newsletters to client base.