Vendor Terms

By purchasing a vendor booth, also known as exhibitor booth, you agree to the following terms and conditions.

 

It is your responsibility to understand these terms fully prior to purchasing a booth. If you do not understand any of these terms or conditions, contact us for clarity.

 

Acceptance to participate in any of our events is contingent upon approval. Vendor must provide completed application AND payment in order to be considered for approval.  

NO REFUNDS ARE GIVEN.

 

Booth fees will not be refunded for any reason whatsoever unless we explicitly deny your vendor registration at which time, we will issue you a full refund of all booth fees paid.

​

Vendor's Responsibility to READ these Terms (also available as "Information" here) - Being an event promotor comes with its challenges. One being that many vendors choose to simply email, call or text for information instead of reading the vendor information (such as this here) to discover what to expect and what is expected of them. I simply do not have time to respond to every vendor who chooses not to read, therefore, you are 100% responsible for READING the vendor information contained herein to answer your own questions. If after reading through the vendor information, you still have questions and need clarity on any of the terms or instructions, I will gladly answer them. If your question involves information that is readily available within these vendor instructions, I will not respond and ask that you respect my time and ability to help all vendors while organizing the event and seek the answer within the text of this vendor information. Don't be the vendor who doesn't read the vendor instructions! You will likely not be welcomed back due to lack of personal initiative to seek answers yourself.

Set up time is the day of event from 8:00am-9:45am and take down is at 5:01pm.  Exhibitors MUST keep their tables open until 5:00pm - vendors who begin to take down before this time will not be accepted for the next event.  

 

IF YOU ARE NOT SET UP BY 9:45AM, YOUR BOOTH WILL BE FORFEITED, and you WILL NOT receive a refund. There will be NO EXCEPTIONS. If you arrive at 10:15am, you WILL NOT HAVE A BOOTH. This means you must plan for the unexpected to ensure that you arrive and are set up in time.

 

Tables are provided - 6'x30" with white tablecloth and skirting and 2 chairs. You may also opt to bring your own table and chair as long as it does not exceed your booth space.

The Holistic Health Fair reserves the right to determine the eligibility of any product, company, service and/or demonstration. We only allow 1 exhibitor per MLM company and you must state in your description if you are representing a MLM company.

The Holistic Health Fair reserves the right to move Vendor location.

 

Vendor Liability - You are responsible for the safe use of all your products. If you provide samples or testers, you must have the liability insurance to cover any claims should they arise. Holistic Health Fair is not responsible and will not be held liable for any attendee complaints or concerns over your products or services. For the safety of attendees we ask that any sample or tester have a full list of ingredients visible for the attendee to read before they sample or test the product or engage in your services using a product.

Vendors are liable for personal injury, or lost/stolen/damaged goods. Exhibitors are financially liable for any damage caused to the hotel/venue property.

Vendors are responsible for meeting all city/state resale, licensing, and health department requirements. Exhibitors provide their own meals, snacks and beverages.  

The Holistic Health Fair is not responsible for the safety of any exhibitor, it’s property, employees, visitors or customers from theft, disappearance, injury, or damage by fire accident or any other cause and exhibitors assume sole liability for any losses resulting from such causes. No insurance is provided for the benefit or the vendors or their property. Vendors shall indemnify and hold the Holistic Health Fair and its affiliates harmless from any damages, losses or liabilities resulting from any claims, demands, suits or other actions based on or arising out of the exhibitors’ presence in the indoor or outdoor expo spaces or parking areas during the lease term of the show.

​

Vendor Presentation - As a vendor, how you present yourself, set up your booth, and engage with attendees will have a direct effect on the success of the event for you. If you choose to sit on your phone or appear otherwise preoccupied with something during event hours, you are sending a signal to attendees walking by that you are not ready to engage and converse with them. This leads to lost sales and can be the difference between you walking away satisfied with the results from the event and walking away upset that you didn't do as well as you would have liked. YOU are in charge of manifesting the results you wish to see by your behavior, presentation and level of engagement with attendees. Pressure sales don't work, but a smile and genuine "Hi. How are you?" does work. Maximize your potential to connect with your audience by being present, positive and ready for action all day! 

​

Dress Guidelines - All vendors must be dressed professionally for a family friendly professional Holistic Health Fair.. If you are doubting that what you are wearing is "family friendly" then it probably is NOT.

​

Number of Vendors Allowed Per Booth - Only 3 vendors per booth space are allowed. No exceptions. Any additional people you have invited to the event must pay full attendee ticket price and must not congregate around your booth. Booth spaces do not accommodate more than 3 people maximum. Should you decide you need more than 3 people, you must purchase an additional booth to accommodate the space required for additional people. Only 6 vendors maximum allowed in a double booth. All vendors must be actively working, not "attending" or "lounging".

​

Day of Event Problems - If you have a problem with a neighbor, your booth or any other problem, you must bring it to my attention (Debra) the day of the event so we can problem solve together. Waiting until after the show helps no one.

Risk Of Loss For Unavoidable Cancellation or Termination :Exhibitors bear risk of loss through show cancellation or termination for which the Sponsor bears no responsibility. In the event that any outside force, beyond the Sponsor's control, cancels the Expo or prevents it from taking place or continuing, such as, but not limited to, acts of God, acts of civil disobedience or terrorism, acts of war or work stoppage, pandemic, etc. the Sponsor reserves the right to retain payments made by the Exhibitors to defray all Sponsor's expenses and losses.
Any additional tables, chairs, equipment, stands, etc., that require additional floor space must be pre-approved and additional charges may apply. 
 
NO BANNERS, SIGNS or OTHER ITEMS MAY BE DISPLAYED ON THE WALLS - NO EXCEPTIONS. Only standing banners can be used and they cannot interfere with another exhibitors space.

NO BURNING  of ANY KIND - CANDLES, INCENSE, SAGE. Diffusers are allowed as long as the scent is mild does not interfere with another vendor.

NO MUSIC, DRUMMING or other SOUND that goes beyond your exhibitor space. Soundless/low vibration drum may be used - as long as it does not interfere with other exhibitors.

​

NO BRIGHT DISPLAY LIGHTS - moderate display lights pointing downward on your table that do not interfere or cause distraction to other vendors are allowed. Ultra-bright, LED, type lights that shine outward from your table are not allowed as they can present a problem for other vendors and attendees, such as triggering migraines.

​

READER PRICES DISPLAYED CLEARLY - All readers must clearly display their prices for attendees to view. 

Vendors agree and state that all materials and content they provide do not infringe or violate any copyright, trademark, patent or intellectual property rights of any person or entity, nor do they promote or endorse any product, service, or device which may or is at the time of the program not approved by any governing agency.

 

Any copyright infringements with such photos shall be the responsibility of the Vendor/Speaker, including legal and settlement fees. Images submitted by Vendor/Speaker shall be property of Vendor/Speaker, or they have paid all appropriate licensing fees. 

Vendors agree to promote their participation at the Holistic Health Fair on their website, email newsletters and social media including but not limited to:

• Promoting their participation on their social media pages, including Facebook, Twitter, Instagram, Youtube, LinkedIn, etc.

• Information about the Event to be placed on your Website

• Information about Participation in the Event to be sent via email newsletters to client base.