Vendor Application

Apply here for a vendor booth at the upcoming Holistic Health Fair in Northbrook, Illinois.

Sunday, August 13, 2023

10am - 5pm

Hilton Chicago Northbrook

2855 Milwaukee Ave

Northbrook, IL 60062

Vendor Information

Booth Floorplan Map

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Vendor Application Form

** We strongly suggest you complete this form on a desktop computer and not on a mobile device.**

Are you a vendor interested in purchasing a booth at our upcoming Holistic Health Fair? Great! This form will allow you to apply as a vendor and purchase your booth. If you are not approved as a vendor, you will be refunded immediately upon notice of rejection.

By purchasing a vendor booth, also known as exhibitor booth, you agree to all the vendor terms and conditions outlined here.

It is your responsibility to understand the vendor terms fully prior to purchasing a booth.

If you do not understand any of these terms or conditions, contact us for clarity.

Please Note: Acceptance to participate in any of our events is contingent upon approval. Vendor must provide completed application AND payment in order to be considered for approval.

Once approved, NO REFUNDS ARE GIVEN. Only 3 people per booth maximum allowed.

ONLY 1 VENDOR FROM A MLM COMPANY ALLOWED PER EVENT.

ONLY 1 VENDOR PER BOOTH - NO SHARED BOOTHS.

Vendor Information - Private

First Name

Last Name

Phone

Street Address

Street Address Line 2

City

State

Zip Code

Company Information - Used Publicly in Advertising and Social Media

Company and/or Name Used Publically

Company Phone

Website

Company Email

Facebook Profile

Instagram Profile

If you are a representative of a MultiLevel Marketing Company, list the MLM Company Name.

Describe your company in 350 characters or less. Used to advertise your business to the public. Give them a reason to stop at your booth. For example, describe what your goods or services can do for them, or provide a "show special", etc...

Profile Picture - 1080 x 1080 pixels for best quality

Upload File

Logo Image

Upload File

Products or Services Image

Upload File

Product or Services Image

Upload File

Company Information - Private

The State requires all event promoters (Holistic Health Fair included) to submit vendor registration information for every event hosted in the state. The information below is required, will be held securely, and provided ONLY to the State as per law.

Even if you are a vendor from out of state, you are still required to submit your state's sales tax account number, EIN or social security number. Failure to provide this information can result in state fines and a rejection of vendor registration.

Provide ONLY 1 of the following: your state plus sales tax number, Federal EIN Number, or Social Security Number.

ONLY IF YOU ARE AN EXEMPT VENDOR, Select from the options below indicating WHY you are exempt.

1 - Exempt sales only or display only

2 - Multi-level marketing company pays sales tax

3 - Nonprofit occasional sales exemption

4 - Exempt occasional sales

Booth Options & Pricing

This event offers both table booth spaces and premium booth spaces.

*Table booth spaces are not full "convention center expo" size. They will not fit large booth structures. If you have a larger display, you'll need to purchase 2 booth spaces or a premium space.

Booth Options

Interior Table Booth :

The Interior booth is found within the inner space of the room, NOT against a wall. Booth dimensions are approximately 7.5' wide x 6' deep. This booth comes with a 6' x 2.5' table, and 2 chairs. This booth does not come with electrical access. Vendors must supply their own floor-length tablecloth.

Perimeter Table Booth:

This booth is found along the wall of the room and includes electrical access. Booth dimensions are approximately 7.5' wide x 6' deep. This booth comes with a 6' x 2.5' table, 2 chairs, and electricity access. Must bring your own electrical cords and power strip (outlets are shared). Vendors must supply their own floor-length tablecloth.

Premium 8'x10' Booth in Ballroom:

This booth is found inside the ballroom and includes electrical access. Booth dimensions are approximately 8' wide x 10' deep. This booth comes with one 8' x 2.5' table, 2 chairs, and electricity access. Vendors may bring and use more tables, but may not exceed the 8x10 space. Must bring your own electrical cords and power strip (outlets are shared). Vendors must supply their own floor-length tablecloths.

Premium XL 12'x10' Booth in Entrance:

This booth is found outside the ballroom, in the garden terrace entrance, and will be the first booths seen by attendees as they enter the hotel. Booth dimensions are approximately 12' wide x 10' deep. This booth comes with one 8' x 2.5' table, 2 chairs, and electricity access. Vendors may bring and use more tables, but may not exceed the 8x10 space. Must bring your own electrical cords and power strip (outlets are shared). Vendors must supply their own floor-length tablecloths.

Select Your Desired Booth Type

Select a Booth Option

Interior Table Booth - $180

Perimeter Table Booth - $210

Premium 8x10 Ballroom Booth - $280

Premium XL 12x10 Entrance Booth - $350

Select Your 2 Booth Location Preferences

View the booth map here. Determine your top 2 booth location preferences and indicate those booth numbers in the spaces below. Booth locations ARE NOT GUARANTEED and are first come first serve. We do our best to accommodate, but reserve the right to place you in any available booth.

MAKE SURE you choose a booth location preference that matches with your booth type above. If you choose a Perimeter Booth, you must choose a booth number found along the wall.

Booth Location Preference #1

Booth Location Preference #2

Check this box if you will NOT NEED a table or if you are bringing your own. If you bring your own table or have a set up that doesn't include a table (massage table, chairs, etc...), your booth space cannot exceed 6' long and 2.5" wide. FYI a massage table AND a 6' table WILL NOT FIT.

Vendor Agreements

I hereby give consent for photos and/or video of any likeness of me to be used in print and online for purposes of promoting the event currently and for the future.

I hereby give consent to the Holistic Health Fair personnel to email me with information and updates related to the Holistic Health Fair.

I agree to and understand I am responsible for promoting the event and my presence to the best of my ability through newsletters, social media, web links, word of mouth, flyer distribution, etc.

I understand there are NO REFUNDS.

I understand the Holistic Health Fair will be following the venue's policies regarding Covid 19 protocols and guidelines.

I understand that nothing can be taped or adhered to the walls including signage. All banners and signs must be free standing and cannot interfere or be placed within the aisles, hallways, or other vendors’ space. I understand that small signage may be able to fit in my booth space, but large signage will not.

I understand that no candles, sage, palo santo, incense, or other smoking device can be lit or otherwise burned or set afire. I understand that if I use an essential oil diffuser; it must not cause any discomfort/distress to the people/vendors around me and if it does, I agree to stop using it immediately.

I understand there are only 3 people (vendors) allowed per booth space. If I need additional people to assist me in my booth, I understand that I must purchase 2 booth spaces to accommodate more than 3 people.

I understand that I am not allowed to produce noise via music, drumming, rattles, verbal, or otherwise that could interfere with other vendors. I understand I am being asked to keep all sounds within my booth space and be respectful of my surrounding vendor neighbors.

I understand only 1 MLM company representative may be a vendor at any event at a time represented and I must indicate on my business description that I am representing a MLM company, listing which company I represent clearly. If I am found to represent a MLM company and I did not indicate this within my company description, I will not be accepted to exhibit at any future events.

I understand only booths along the wall have electrical access and I will need to furnish my own cords and power strip. Booths in the middle of the room DO NOT have electrical access and absolutely no cords can be placed across the aisle. I understand that I may use a generator or other device that does not require a plug in outlet so long as that generator does not cause a noise nuisance or trip hazard.

I understand this is a TABLE sized vendor/exhibitor space, not a “convention-sized” expo booth space. There is not pipe and drape, or space for “large expo” booth structures. Each booth space is approximately 6’ deep allowing just enough space for 2 chairs and a 2.5’ deep table. It’s also approximately 6 feet in length with 1.5’ of empty space on either side of the table allowing vendors to enter and exit. I understand that if I bring a massage table or massage chair, A TABLE WILL NOT FIT and will not be provided. I understand that if I bring my own table, it cannot exceed the same 6’ x 2.5’ dimensions and cannot exceed my allotted booth space.

I understand that I am required to be set up by 9:45am and that I cannot begin taking down my booth until after 5:01pm. I understand that if I am not at the venue, actively setting up by 9:45am, my booth space will be forfeited and I will NOT receive a refund.

I understand that the Holistic Health Fair reserves the right to determine the eligibility of any product, company, service and/or demonstration and can approve or deny any vendor registration at their sole discretion without any cause.

I understand that I am solely liable for personal injury, or lost/stolen/damaged goods. I am financially liable for any damage caused to the hotel/venue property. I am responsible for complying with all city/state resale, licensing, and health department requirements. I am responsible for the safe use of all products and services and if providing samples or testers, I am required to have the liability insurance to cover any claims that could arise from the use of such samples or testers by attendees or other vendors.

I have read and fully accept the vendor terms. View vendor terms.

By signing below, paying for my booth, and submitting this registration form, I agree to all of the terms and conditions, rules and statements set forth herein.

Your Signature

Thanks for registering! Additional vendor information will be provided via email shortly.

Booth Map

Choose 2 booth location preferences (indicated by the booth number).

Vendor Information & F.A.Q.s

Vendor Application

Vendor Application Form

Vendor Information - Private

Company Information - Used Publicly in Advertising and Social Media

Company Information - Private

Booth Options & Pricing

Booth Options​

Interior Table Booth :

Perimeter Table Booth:

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Select Your Desired Booth Type

Select Your 2 Booth Location Preferences

Vendor Agreements

Booth Map

Vendor Information & F.A.Q.s

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Booth Options